confirm -> purchase * invoice -> issue -> GL post (PurchaseOrderManager, InvoiceManager), the * only way a purchase invoice exists in the app * 3. Assets capitalized from those invoice lines, plus two vehicles bought * before the system was used and already on the books (AssetManager) * 4. Depreciation runs up to last month, the sale of the forklift today, then * this month's depreciation and amortization runs (AssetRunManager) * 5. GL posting of the purchase invoice, capitalizations, the disposal and every * run before this month (AssetPosting + GlManager, as * accounting/api/engine/post_gl_entry.php does) — this month's runs stay * unposted so Batch GL Entries has Asset Management work to show. * * Dates are relative to today: the app stamps documents with the current date. * * Safe to re-run: every step checks what already exists. */ if (PHP_SAPI !== 'cli') { http_response_code(403); exit('Run via CLI only: php demo_seed_assets.php'); } $_SESSION = []; require_once __DIR__ . '/app/config.php'; require_once __DIR__ . '/app/dbconn.php'; require_once __DIR__ . '/app/assets/utils/db_helpers.php'; require_once __DIR__ . '/app/assets/utils/classes/WarehouseManager.php'; require_once __DIR__ . '/app/assets/utils/classes/StockManager.php'; require_once __DIR__ . '/app/assets/utils/classes/ProductManager.php'; require_once __DIR__ . '/app/assets/utils/classes/PurchaseOrderManager.php'; require_once __DIR__ . '/app/assets/utils/classes/InvoiceManager.php'; require_once __DIR__ . '/app/assets/utils/classes_ac/ChartOfAccounts.php'; require_once __DIR__ . '/app/assets/utils/classes_ac/PostingWindowGuard.php'; require_once __DIR__ . '/app/assets/utils/classes_ac/GlManager.php'; require_once __DIR__ . '/app/assets/utils/classes_ac/posting/BasePosting.php'; require_once __DIR__ . '/app/assets/utils/classes_ac/posting/PurchaseInvoicePosting.php'; require_once __DIR__ . '/app/assets/utils/classes_as/AssetManager.php'; require_once __DIR__ . '/app/assets/utils/classes_as/AssetRunManager.php'; require_once __DIR__ . '/app/assets/utils/classes_as/AssetPosting.php'; function info(string $msg): void { echo "\033[36m •\033[0m {$msg}\n"; } function ok(string $msg): void { echo "\033[32m ✓\033[0m {$msg}\n"; } function skip(string $msg): void { echo "\033[33m –\033[0m {$msg}\n"; } echo "\n\033[1m=== brnwms Demo Asset Management Seeder ===\033[0m\n\n"; // ───────────────────────────────────────────────────────────────────────────── // 0. Resolve what the earlier seeders created // ───────────────────────────────────────────────────────────────────────────── $sth = $pdo1->prepare("SELECT company_id FROM company_list WHERE channel_name = 'demo' LIMIT 1"); $sth->execute(); $company_id = (int)($sth->fetchColumn() ?: 0); if (!$company_id) exit("ERROR: demo company not found — run demo_seed.php first.\n"); $sth = $pdo1->prepare("SELECT user_id FROM user WHERE username = 'admin' LIMIT 1"); $sth->execute(); $owner_user_id = (int)($sth->fetchColumn() ?: 0); $lookup = function (string $sql, array $params) use ($pdo2): int { $sth = $pdo2->prepare($sql); $sth->execute($params); return (int)($sth->fetchColumn() ?: 0); }; $main_wh = $lookup("SELECT id FROM md_warehouse WHERE company_id = :c AND warehouse_name = 'Main Warehouse' LIMIT 1", [':c' => $company_id]); $supplier_id = $lookup("SELECT id FROM md_contact WHERE company_id = :c AND contact_name = 'Asia Electronics Wholesale' LIMIT 1", [':c' => $company_id]); $wh_dept_id = $lookup("SELECT id FROM md_department WHERE company_id = :c AND dept_code = 'WH' LIMIT 1", [':c' => $company_id]); if (!$main_wh || !$supplier_id || !$wh_dept_id) { exit("ERROR: warehouse, supplier or WH department missing — run demo_seed.php and demo_seed_transactions.php first.\n"); } $coa = new ChartOfAccounts($pdo2, $company_id); foreach (['1000', '4000', '5000'] as $code) { if (!$coa->getByCode($code)) exit("ERROR: account {$code} missing — run demo_seed_transactions.php first.\n"); } $logging = ['user_id' => $owner_user_id, 'dt' => date('Y-m-d H:i:s'), 'login' => null, 'action' => 'seed_assets']; $today = date('Y-m-d'); $this_period = date('Y-m'); $last_period = DepreciationCalculator::addMonths($this_period, -1); // ───────────────────────────────────────────────────────────────────────────── // 1. Accounts + asset categories // ───────────────────────────────────────────────────────────────────────────── echo "--- Asset accounts ---\n"; $account_defs = [ ['code' => '1500', 'name' => 'Equipment and Vehicles', 'type' => 'asset'], ['code' => '1590', 'name' => 'Accumulated Depreciation', 'type' => 'asset'], ['code' => '1600', 'name' => 'Software and Licences', 'type' => 'asset'], ['code' => '1690', 'name' => 'Accumulated Amortization', 'type' => 'asset'], ['code' => '4900', 'name' => 'Gain on Asset Disposal', 'type' => 'revenue'], ['code' => '6100', 'name' => 'Depreciation Expense', 'type' => 'expense'], ['code' => '6200', 'name' => 'Amortization Expense', 'type' => 'expense'], ['code' => '6900', 'name' => 'Loss on Asset Disposal', 'type' => 'expense'], ]; foreach ($account_defs as $a) { if ($coa->getByCode($a['code'])) { skip("Account {$a['code']} — {$a['name']} already exists"); continue; } $coa->create([ 'account_code' => $a['code'], 'account_name' => $a['name'], 'account_type' => $a['type'], 'account_category' => '', 'parent_code' => null, 'is_posting' => 1, 'status' => 1, ]); ok("Created account {$a['code']} — {$a['name']} ({$a['type']})"); } echo "\n--- Asset categories ---\n"; $category_defs = [ ['code' => 'IT', 'name' => 'Computer Equipment', 'class' => 'tangible', 'life' => 36, 'cost' => '1500', 'accum' => '1590', 'expense' => '6100'], ['code' => 'VEH', 'name' => 'Vehicles and Forklifts', 'class' => 'tangible', 'life' => 60, 'cost' => '1500', 'accum' => '1590', 'expense' => '6100'], ['code' => 'SW', 'name' => 'Software Licences', 'class' => 'intangible', 'life' => 24, 'cost' => '1600', 'accum' => '1690', 'expense' => '6200'], ]; $category_ids = []; foreach ($category_defs as $c) { $id = $lookup("SELECT id FROM md_asset_category WHERE company_id = :c AND category_code = :code LIMIT 1", [':c' => $company_id, ':code' => $c['code']]); if ($id) { skip("Category {$c['code']} already exists (id={$id})"); } else { $id = (new AssetCategoryManager($pdo2, $company_id))->save([ 'category_code' => $c['code'], 'category_name' => $c['name'], 'asset_class' => $c['class'], 'useful_life_months' => $c['life'], 'status' => 1, 'description' => '', 'cost_account_code' => $c['cost'], 'accum_account_code' => $c['accum'], 'expense_account_code' => $c['expense'], 'gain_account_code' => '4900', 'loss_account_code' => '6900', ]); ok("Created category {$c['code']} — {$c['name']} ({$c['class']}, {$c['life']} months)"); } $category_ids[$c['code']] = $id; } // ───────────────────────────────────────────────────────────────────────────── // 2. Purchase: PO -> confirm -> purchase invoice -> issue -> GL // ───────────────────────────────────────────────────────────────────────────── echo "\n--- Asset purchase (PO -> purchase invoice) ---\n"; $prodMgmt = new ProductManager($pdo2, $company_id); $cat_id = $lookup("SELECT id FROM md_product_category WHERE company_id = :c AND slug = 'fixed-assets' LIMIT 1", [':c' => $company_id]); if (!$cat_id) { dbTransaction($pdo2, fn($pdo) => (new ProductManager($pdo, $company_id))->saveCategory([ 'id' => 0, 'category' => 'Fixed Assets', 'slug' => 'fixed-assets', 'description' => '', 'status' => 1, ], $logging)); $cat_id = $lookup("SELECT id FROM md_product_category WHERE company_id = :c AND slug = 'fixed-assets' LIMIT 1", [':c' => $company_id]); ok("Created product category 'Fixed Assets' (id={$cat_id})"); } $asset_product_defs = [ ['sku' => 'FA-LAPTOP', 'name' => 'Laptop - Dell Latitude 5440', 'price' => 32000], ['sku' => 'FA-ERP', 'name' => 'ERP Software Licence (2 years)', 'price' => 48000], ]; $products = []; foreach ($asset_product_defs as $p) { $id = $lookup("SELECT id FROM md_product WHERE company_id = :c AND sku = :s LIMIT 1", [':c' => $company_id, ':s' => $p['sku']]); if ($id) { skip("Product {$p['sku']} already exists"); } else { dbTransaction($pdo2, fn($pdo) => (new ProductManager($pdo, $company_id))->saveProduct([ 'id' => 0, 'product_name' => $p['name'], 'sku' => $p['sku'], 'barcode' => '', 'uom' => 'pcs', 'price' => $p['price'], 'cost_price' => $p['price'], 'min_stock' => 0, 'reorder_point' => 0, 'category' => $cat_id, 'description' => 'Bought as a fixed asset (demo seed)', 'status' => 1, ], $logging, '')); $id = $lookup("SELECT id FROM md_product WHERE company_id = :c AND sku = :s LIMIT 1", [':c' => $company_id, ':s' => $p['sku']]); // Same accounts as the other demo products: the purchase posts to 5000, and the // capitalization entry reclassifies it from there to the asset account. dbTransaction($pdo2, fn($pdo) => (new ProductManager($pdo, $company_id))->updateAccountMapping($id, '4000', '5000', $logging)); ok("Created product {$p['sku']} — {$p['name']} (sales 4000, purchase 5000)"); } $products[$p['sku']] = $p; } $po_marker = 'Demo seed asset purchase'; $po_id = $lookup("SELECT id FROM td_purchase_order WHERE company_id = :c AND notes = :n LIMIT 1", [':c' => $company_id, ':n' => $po_marker]); if ($po_id) { skip("Asset purchase PO already exists (id={$po_id})"); } else { $po_items = []; foreach ([['FA-LAPTOP', 3], ['FA-ERP', 1]] as $i => [$sku, $qty]) { $total = round($qty * $products[$sku]['price'], 4); $po_items[] = [ 'item_id' => $i + 1, 'product_sku' => $sku, 'product_name' => $products[$sku]['name'], 'quantity' => $qty, 'unit_price' => $products[$sku]['price'], 'total_price' => $total, 'tax_rate' => 7.0, 'tax_amount' => round($total * 0.07, 4), ]; } $po_id = dbTransaction($pdo2, function ($pdo) use ($company_id, $supplier_id, $wh_dept_id, $main_wh, $po_items, $today, $po_marker, $logging) { $poMgmt = new PurchaseOrderManager($pdo, $company_id); $pid = $poMgmt->savePo([ 'id' => 0, 'contact_id' => $supplier_id, 'department_id' => $wh_dept_id, 'po_date' => $today, 'expected_date' => date('Y-m-d', strtotime('+7 days')), 'warehouse_id' => $main_wh, 'items' => $po_items, 'discount' => 0, 'shipping_fee' => 0, 'notes' => $po_marker, ], $logging); $poMgmt->confirmPo($pid, $logging); return $pid; }); ok("Created + confirmed PO for 3 laptops and 1 ERP licence (id={$po_id})"); } $pi_id = $lookup( "SELECT id FROM td_invoice WHERE company_id = :c AND source = 'po' AND source_id = :p AND doc_type = 'purchase_invoice' AND status <> 4 LIMIT 1", [':c' => $company_id, ':p' => $po_id] ); if ($pi_id) { skip("Purchase invoice for the asset PO already exists (id={$pi_id})"); } else { $pi_id = dbTransaction($pdo2, function ($pdo) use ($company_id, $po_id, $logging) { $invMgmt = new InvoiceManager($pdo, $company_id); $iid = $invMgmt->createFromPo($po_id, $logging); $invMgmt->issueInvoice($iid, $logging, date('Y-m-d', strtotime('+30 days'))); return $iid; }); ok("Created + issued purchase invoice from the asset PO (id={$pi_id})"); } $gl = new GlManager($pdo2, $company_id, new PostingWindowGuard($pdo1, $company_id)); if ($gl->getBySource('purchase_invoice', $pi_id)) { skip("GL already posted for purchase invoice #{$pi_id}"); } else { // Same as order/api/engine/issue_invoice.php's auto-post. $built = (new PurchaseInvoicePosting($pdo2, $company_id))->build($pi_id, null); $pdo2->beginTransaction(); $gl->post('purchase_invoice', $pi_id, $built['formula_id'], $built['period'], $built['lines'], ['journal_date' => $built['doc_date']]); $pdo2->commit(); ok("GL posted for purchase invoice #{$pi_id} (" . count($built['lines']) . " lines)"); } // ───────────────────────────────────────────────────────────────────────────── // 3. Assets // ───────────────────────────────────────────────────────────────────────────── echo "\n--- Assets ---\n"; $sth = $pdo2->prepare("SELECT product_sku, id FROM td_invoice_item WHERE company_id = :c AND invoice_id = :i"); $sth->execute([':c' => $company_id, ':i' => $pi_id]); $invoice_items = $sth->fetchAll(PDO::FETCH_KEY_PAIR); // sku => td_invoice_item.id $asset_defs = [ ['key' => 'laptops', 'name' => 'Laptop fleet - Dell Latitude 5440 (3 units)', 'category' => 'IT', 'sku' => 'FA-LAPTOP', 'salvage' => 6000, 'life' => 36], ['key' => 'erp', 'name' => 'ERP software licence', 'category' => 'SW', 'sku' => 'FA-ERP', 'salvage' => 0, 'life' => 24], ['key' => 'truck', 'name' => 'Delivery truck - Isuzu D-Max', 'category' => 'VEH', 'acquired' => date('Y-m-15', strtotime('first day of -18 months')), 'cost' => 850000, 'salvage' => 150000, 'life' => 60], ['key' => 'forklift','name' => 'Forklift - Toyota 8FD25', 'category' => 'VEH', 'acquired' => date('Y-m-01', strtotime('first day of -30 months')), 'cost' => 420000, 'salvage' => 20000, 'life' => 48], ]; $asset_ids = []; foreach ($asset_defs as $d) { $sth = $pdo2->prepare("SELECT id, status FROM td_asset WHERE company_id = :c AND asset_name = :n AND status <> 4 LIMIT 1"); $sth->execute([':c' => $company_id, ':n' => $d['name']]); $row = $sth->fetch(PDO::FETCH_ASSOC); if ($row) { skip("Asset '{$d['name']}' already exists (id={$row['id']})"); $id = (int)$row['id']; } else { $data = [ 'asset_name' => $d['name'], 'category_id' => $category_ids[$d['category']], 'salvage_value' => $d['salvage'], 'useful_life_months' => $d['life'], 'department_id' => $wh_dept_id, 'description' => 'Demo seed', ]; if (!empty($d['sku'])) { // Capitalized from the purchase invoice line, as asset/manage_asset.php?invoice_id=&item_id= does. $item_id = (int)($invoice_items[$d['sku']] ?? 0); $line = (new AssetManager($pdo2, $company_id))->getInvoiceLine($pi_id, $item_id); $data += [ 'invoice_id' => $pi_id, 'invoice_item_id' => $item_id, 'cost' => $line['remaining'], 'clearing_account_code' => $line['clearing_account_code'], 'acquisition_date' => $line['issued_date'], 'in_service_date' => $line['issued_date'], ]; } else { // Bought before the system was used: already on the books, so no clearing account. $data += ['cost' => $d['cost'], 'clearing_account_code' => '', 'acquisition_date' => $d['acquired'], 'in_service_date' => $d['acquired']]; } $id = dbTransaction($pdo2, fn($pdo) => (new AssetManager($pdo, $company_id))->save($data, $owner_user_id)); ok("Created asset '{$d['name']}' (id={$id}), cost " . number_format((float)$data['cost'], 2) . ", in service {$data['in_service_date']}"); } if ((int)($row['status'] ?? 0) === 0) { dbTransaction($pdo2, fn($pdo) => (new AssetManager($pdo, $company_id))->activate($id)); ok("Activated '{$d['name']}'"); } $asset_ids[$d['key']] = $id; } // ───────────────────────────────────────────────────────────────────────────── // 4. Runs and the forklift sale // ───────────────────────────────────────────────────────────────────────────── echo "\n--- Depreciation / amortization runs ---\n"; $run_through = function (string $asset_class, string $period) use ($pdo2, $company_id, $owner_user_id) { $label = AssetRunManager::labelFor($asset_class); if (!(new AssetRunManager($pdo2, $company_id))->preview($asset_class, $period)) { skip("{$label} already charged through {$period}"); return; } $created = dbTransaction($pdo2, fn($pdo) => (new AssetRunManager($pdo, $company_id))->run($asset_class, $period, $owner_user_id)); $first = $created[0]['run_number']; $last = $created[count($created) - 1]['run_number']; ok("{$label}: " . count($created) . " run(s) {$first}" . ($first !== $last ? " .. {$last}" : '') . ", total " . number_format(array_sum(array_column($created, 'total')), 2)); }; $run_through('tangible', $last_period); $forklift = (new AssetManager($pdo2, $company_id))->getById($asset_ids['forklift']); if (in_array((int)$forklift['status'], [AssetManager::STATUS_ACTIVE, AssetManager::STATUS_FULLY], true)) { dbTransaction($pdo2, fn($pdo) => (new AssetManager($pdo, $company_id))->dispose($asset_ids['forklift'], [ 'disposal_date' => $today, 'sale_price' => 180000, 'proceeds_account_code' => '1000', 'disposal_notes' => 'Sold to a used-equipment dealer (demo seed)', ])); ok("Sold '{$forklift['asset_name']}' today for 180,000.00 (book value " . number_format((float)$forklift['book_value'], 2) . ")"); } else { skip("'{$forklift['asset_name']}' already disposed of"); } $run_through('tangible', $this_period); $run_through('intangible', $this_period); // ───────────────────────────────────────────────────────────────────────────── // 5. GL posting (Batch GL Entries equivalent) // ───────────────────────────────────────────────────────────────────────────── echo "\n--- GL posting ---\n"; $post_asset_gl = function (string $source_type, int $id) use ($pdo1, $pdo2, $company_id) { $gl = new GlManager($pdo2, $company_id, new PostingWindowGuard($pdo1, $company_id)); if ($gl->getBySource($source_type, $id)) return null; $built = (new AssetPosting($pdo2, $company_id))->build($source_type, $id); $pdo2->beginTransaction(); try { $gl->post($source_type, $id, 0, $built['period'], $built['lines'], [ 'journal_date' => $built['doc_date'], 'reference' => $built['reference'], 'description' => $built['description'], ]); $pdo2->commit(); } catch (Throwable $e) { if ($pdo2->inTransaction()) $pdo2->rollBack(); throw $e; } return $built; }; $queue = []; $sth = $pdo2->prepare("SELECT id FROM td_asset WHERE company_id = :c AND status IN (1, 2, 3) AND clearing_account_code <> '' ORDER BY id"); $sth->execute([':c' => $company_id]); foreach ($sth->fetchAll(PDO::FETCH_COLUMN) as $id) $queue[] = ['asset_capitalization', (int)$id]; $sth = $pdo2->prepare("SELECT id, asset_class FROM td_asset_run WHERE company_id = :c AND status = 1 AND period < :p ORDER BY period, id"); $sth->execute([':c' => $company_id, ':p' => $this_period]); foreach ($sth->fetchAll(PDO::FETCH_ASSOC) as $r) $queue[] = [AssetRunManager::sourceTypeFor($r['asset_class']), (int)$r['id']]; $sth = $pdo2->prepare("SELECT id FROM td_asset WHERE company_id = :c AND status = 3 ORDER BY id"); $sth->execute([':c' => $company_id]); foreach ($sth->fetchAll(PDO::FETCH_COLUMN) as $id) $queue[] = ['asset_disposal', (int)$id]; $posted = 0; foreach ($queue as [$source_type, $id]) { $built = $post_asset_gl($source_type, $id); if ($built) { $posted++; ok("Posted {$built['reference']} — {$built['description']}"); } } if (!$posted) skip("Asset GL entries already posted"); info("This month's runs are left unposted — post them from Accounting > Batch GL Entries."); echo "\n\033[1m=== Done ===\033[0m\n\n";